Job description
For an internationally oriented Family Office acting on behalf of young clients, we are looking for a self-starting, proactive Personal Assistant & Office Manager.
In this role, you ensure the smooth, efficient, and careful coordination of both the personal and professional lives of the principals and board members. You serve as a trusted point of contact and the essential link at the office, based in Amsterdam-Zuid. You think ahead, organise with precision, and always act with discretion and class.
As Personal Assistant:
* Managing personal and professional calendars
* Coordinating a fast-paced travel lifestyle (visas, flights, bookings, safety)
* Lifestyle support: aligning work, travel, family, and private life
* Assisting with personal tasks (e.g. errands, pickups/deliveries, minor purchases)
* Reviewing and editing correspondence
* Conducting research tasks and managing personal organisation (archives, Google Drive)
* Acting as liaison between the principal, family office, family members, and external contacts
* And as an Office Manager you will be managing office supplies and facilities, like to welcome visitors and service providers. You will be providing administrative support (e.g. bank statements, document archiving, handling parcels. And you be applying digital tools and IT solutions in the day-to-day operations of the office
Candidate profile
You are a self-starting professional with:
* Approximately 15 years of relevant experience as a PA or Office Manager
* Fluent command of Dutch and English (Portuguese is a plus)
* Strong communication and organisational skills
* Proficiency in MS Office, Gmail, Google Workspace & Apple products
* Affinity with legal and financial topics (a plus)
Important values and skills:
* Discreet & reliable: trusted with confidential information, always professional
* Globally minded: effortlessly switches between time zones, countries, and cultures
* Versatile & hands-on: equally comfortable with financial paperwork as with personal errands
* Structured & proactive: anticipates needs and creates clarity
* Team player: service-minded and aware of the bigger picture
* Aesthetic sense: refined taste in hotels, restaurants, and travel experiences
* Digitally savvy: confident using tools and systems that increase efficiency
* Future-focused: ready to grow alongside the evolving life phase of the principal
Employer profile
This Family Office is known for its loyalty, is an employer of choice, a good and responsible employer. Quote from the Principal: I'm looking for someone who brings structure to a complex life filled with travel, projects, and responsibilities with both pragmatism and finesse. A warm personality who thinks with me, not for me, and can operate as both a personal assistant and an executive-level office manager."
Job offer
A unique opportunity with autonomy, impact, and variety. You will work in a compact, high-level environment where trust, elegance, and discretion are central values. Availability: between 20-32 hours per week, preferably devided over the 5 days a week, with flexibility around peak and quiet periods.
